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University of South Florida

Programs : Brochure
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Incoming Exchange Student Application
Tampa, United States (Exchange Program) (Incoming Program)
Program Terms: Fall,
Year (Fall - Spring),
Year (Fall - Summer)
Dates / Deadlines:
Term Year App Deadline Decision Date Start Date End Date
Year (Fall - Summer) 2016 02/15/2016 ** Rolling Admission TBA TBA

** Indicates rolling admission application process. Applicants will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.
Fact Sheet:
Language of Instruction:
Language Requirements:
Level of Study:
Graduate, Undergraduate
Program Advisor:
Kim Wood
Program Description:

If you are interested in applying to be an exchange student, the first step is to visit the International Office at your home university. Students applying for the exchange program must apply through their home university's exchange coordinator to begin the process. You may not apply independently of your university for the exchange program.

Please read the following instructions to ensure your application is complete and acceptable.

How to Apply: Submit complete Application and Documents as requested through the online application system.The Online Application will request the following details from you. 

  1. Copy of the student's passport.
  2. Transcripts from the student's home university.
  3. List of your Course Requests - this can be a tentative list and will serve to provide a basic overview of the courses you are interested in taking at USF. Please read the Course Selection Section below.
  4. Financial Verification: This item is complete only when the original documentation, as detailed in the Expense section below, has been received by your Program Coordinator, Kim Wood.  Students should be advised that the US Embassy will also require proof of funding when they go for their visa interview. **see Estimated Expenses section below for complete requirements.
  5. Personal Statement/Statement of your Motivation for applying for the Program:  500 words or less.
  6. TOEFL Score – All Students whose first-language is not English must submit a TOEFL score to ensure ability to attend and comprehend classes.  The test score can be from a paper-based, internet-based, or computer based exam.   The minimum scores are:  Paper-based – 550; Computer-based – 213; Internet-based – 79.
  7. Health History and Immunization Form

The Following Documents will be required after acceptance:
1) USF Insurance Forms.
2) Housing and Meal Plan Application: Students planning to make independent arrangements for housing are asked to inform your USF Program Coordinator, Kim Wood, of their decision in the form of a letter or email. 

Application Deadlines:

We will have two deadlines for submission of USF Incoming Exchange Application Materials.

  • For students beginning classes in our Fall Semester, we need completed applications submitted by April 1st.
  • For students beginning classes in our Spring Semester, we need completed applications by Sept 1st.

Application Timeline:

Your USF Program Coordinator will:

1. Receive and review nominated student applications.
2. Review course requests with Academic Departments, as needed.
3. Send Acceptance Notification or Request further details from Applicant.
4. Work with Student to complete the Housing, Meal Plan, Insurance, and Immunization process.
5. Work with Student to confirm schedule of courses.
6. Process DS2019 Visa Form with the USF International Services Office.
7. Upon completion of DS2019, student will be notified of the next steps in the Visa Application Process.
8. Continue to assist student with Preparations and conduct Orientation and Advising appointments after their arrival on campus. 

Course Selections:

Keep in mind that at USF, for immigration purposes, 12 credit hours for undergraduate students and 9 hours for graduate students is considered full-time.  This typically comprises of 3 or 4 classes, depending on the number of credit hours associated with the course.

Students can look up available courses at:  Select "Tampa" as your campus, and the intended semester of study to review course options.  It is the Student's responsibility  to seek approval from their Home University to ensure that proper credit can later be accepted toward your degree.  A copy of your most recent transcript of grades must also be submitted with your course request list.  

Fall classes will not be posted until late February or early March. Spring courses are not posted until the end of October or beginning of November.

Please note that USF courses listed at the 4999 level and below are intended for undergraduate students, and courses listed at the 5000 level and above are intended for graduate students. 

Levels 1000-1999 are considered first year courses
Levels 2000-2999 are considered second year courses
Levels 3000-3999 are considered third year courses
Levels 4000-4999 are considered fourth year courses, and typically are the most demanding courses. 
*Students are advised to select courses carefully and cautiously, and work with your USF Coordinator, Kim Wood, to ensure that you understand the amount of time and work required for upper level courses. 

Media and Broadcasting courses in Mass Communications, Accounting courses, and some selected special program courses are not available to exchange students. Students intending on taking courses with USF's College of Business, College of Education, College of Engineering, Mass Communications, Information Systems Management, College of the Arts, and ALL GRADUATE programs must indicate this on the initial application.  We must first confirm that the Department will be able to accommodate you, based on space and your course history.  We will review the student's academic transcript in order to verify which courses would best be suited for each student before your classes can be confirmed.  This is to ensure the most successful academic experience for each student. 

Students applying for courses in the College of Business may be limited to no more than 3 courses within the College per semester. Students who are studying business will need to choose some course options outside of the College of Business in order to complete their academic schedule since most courses in the College of Business are 3 credit hours each and undergraduate students are required to have a minimum of 12 credit hours per semester. USF offers a wide range of interesting courses that all students qualify for and we are able to offer suggestions based on your interest. Please contact Kim Wood for further information.

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Health Insurance:

USF requires MANDATORY health coverage for Exchange students studying at USF. Students must purchase the USF insurance policy that is guaranteed to fulfill requirements set forth by the State of Florida/USF for immigration purposes. You can find information on the health insurance at

The only exception to this rule is for those students who are enrolled in an insurance policy that has been reviewed and pre-approved to meet all requirements of the State of Florida prior to arrival at USF. The non-USF Insurance Policy providers will be required to sign the USF Health Insurance Compliance Form which details the requirements for insurance. Inability to prove full insurance coverage by the second week of classes will result in a change of visa status and possible termination of the exchange in accordance with U.S. Department of State Regulations (CFR 22 Sec. 62.14 Insurance). USF Rule 6C4-6.0162

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Housing & Meal Plan:

The Housing and Meal Plan Applications must be completed as soon as possible upon notification of acceptance.  The USF Program Coordinator will notify students how to apply for housing as soon as the applications are available. We will not be able to guarantee on-campus housing, since the assignments are made on a first come, first served basis; however, we will do our best to facilitate  this process.

The most  preferred housing options are the Magnolia Apartments on-campus, or off-campus apartments.  The USF Magnolia Apartments provide kitchen access and a private living space.  There are also numerous apartments very nearby that USF students enjoy.  Some of the most popular are:  The Avalon Apartments:, the Malibu:, and many more which may be found at: or  If you are planning on arranging independent housing off-campus, please include a letter stating such with your application or email to the USF Coordinator upon acceptance.

If you plan to apply for on-campus housing, you must obtain the Meningitis and Hepatitis vaccines and submit the confirmation as part of your Health History Form to USF to be considered for housing.  

Meal Plan Options:  More information about the meal plan options can be found at:  After students have been officially accepted and issued a USF ID number, they may submit a contract on-line by going to the website above.
Important Reminder: Make certain to read the detailed contract terms and conditions and the cancellation policyIf you decide to cancel your housing assignment, you must do so before the deadline listed on your application forms or you will be subject to a strict cancellation penalty.

In summary, in order for your on-campus housing application to be considered complete, you must:
1) submit the online housing application;
2) pay the deposit and application fee;
3) submit your meal plan form online if desired to obtain meal plan;
4) submit your Health History form to your USF Program Coordinator, including your Meningitis and Hepatitis Vaccines.

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Estimated Expenses:

2014-2015 academic year (Cost listed per Semester)




Tuition and Fees



Room & Board






Medical Care and Insurance



Personal Expenses (including Transportation)






*Please note that these are estimated expenses and the actual amount which you will spend will depend on your personal spending trends. You must provide proof of funds totaling the amounts above in order to complete your DS2019 visa application process as explained below.

Provide official documentation of liquid assets to cover your period of study.  You must submit ORIGINAL DOCUMENTATION in order for your DS2019 form to be processed. This documentation must be sent along with your application documents.

NOTE:  Liquid assets include money in a banking account, stocks, bonds, or other investments with cash value.  Retirement accounts cannot be used as a source of financial support unless the sponsor can provide evidence that he/she is, in fact, retired and able to access those funds without penalty for early withdrawal.  Real estate or other non-liquid asset such as automobiles, jewelry, or other personal property cannot be used as a source of financial support under any circumstances.

Example Sources of Funding and Documentation

All amounts must be in United States currency or show applicable conversion rate.

Source of Funding

Required Documentation

Personal/Family Savings

Certified bank letter / bank statement


Certified bank letter / bank statement

Government Agency (Home Country)

Letter of Award (copy)

Additional Support Needed for Dependants:

If you have a spouse or children that will accompany you to the United States, you must include an additional $5,000 per year for your spouse and each child.  Please note that this estimate for dependents is the minimum amount you must show.  If purchasing insurance in the U.S. for dependents, actual costs will likely increase.

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If you or your students have any questions, please feel free to contact:

Kim Wood
Program Advisor, Education Abroad
University of South Florida
4202 E. Fowler Avenue, CGS 101
Tampa, FL    33620-5550  USA

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